GENERAL DEFINITION OF WORK

Under the supervision of the Principal, the Administrative Support Specialist III performs general bookkeeping, record keeping, accounting, and clerical duties.

 

ESSENTIAL FUNCTIONS

• Prepare receipts, maintain records for, and account for funds collected
• Prepare documentation for and make bank deposits
• Maintain general ledger accounts, check balances, and prepare financial reports
• Prepare requisitions and purchase orders, write and countersign checks
• Maintain pupil records
• Maintain textbook rental accounts
• Maintain insurance, yearbook, sports and other accounts
• Key letters, reports, and correspondence, as required
• Collect information for and maintain confidential files
• Perform difficult clerical and technical work involving the preparation and maintenance of fiscal and related records
• Perform general clerical duties
• Receive, welcome, and assist students, employees, parents, guardians, and the general public in a positive, effective manner when they visit the main office
• Assist students with medical needs in the absence of the School Nurse, as applicable
• Perform other duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

• General knowledge of bookkeeping terminology and methods
• Thorough knowledge of standard office procedures and methods
• General knowledge of routine accounting principles
• Ability to maintain financial records and prepare reports and statements
• Ability to make arithmetical computations quickly and accurately
• Ability to post accounts with speed and accuracy
• Ability to understand and follow complex oral and written instruction
• Ability to operate a variety of office machines
• Ability to deal effectively with students, administrators, co-workers, and the general public
• Ability to type at a reasonable rate of speed
• Excellent oral and written communication skills

EDUCATION AND EXPERIENCE 

• Any combination of education and experience equivalent to graduation from high school supplemented by business school or accounting courses and some experience in general account keeping
• Associate’s degree or higher preferred