GENERAL DEFINITION OF WORK

Under the supervision of the Principal, the Administrative Support Specialist II performs record keeping and other intermediate clerical duties.

 

ESSENTIAL FUNCTIONS

• Receive and receipt money for accounts and deposit funds
• Order supplies, check invoices, and maintain inventory
• Type letters, memos, reports, bulletins, requisitions, invoices, schedules, manuals, student files, and records
• Process mail, answer telephone, meet the public, and provide information
• Operate standard office machines
• Prepare and maintain various school, pupil, teacher, and program files
• Prepare and maintain payroll and personnel records
• Maintain registers, attendance and grade records, and reports
• Prepare grade, attendance, and transcript records
• Provide transcripts and other information to colleges and other agencies
• Administer minor first aid in absence of the School Nurse
• Perform intermediate clerical and routine technical work requiring a qualified typist
• Prepare and maintain fiscal and related records in areas designated by the Principal
• Perform other duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

• Considerable progressively responsible experience in clerical and/or accounting work
• Thorough knowledge of standard office practices, procedures, and equipment
• Thorough knowledge of business English, spelling, and arithmetic
• Knowledge of school system routines, banking procedures, payroll and personnel procedures, and financial record keeping
• General knowledge of bookkeeping terminology, methods, and procedures
• General knowledge of basic first aid practices
• Ability to develop and follow detailed work procedures
• Ability to type accurately and at a reasonable rate of speed
• Ability to meet the public effectively
• Ability to work independently in the absence of specific instruction
• Ability to establish and maintain effective working relationships with others
• Excellent oral and written communication skills 

EDUCATION AND EXPERIENCE

• Any combination of education and experience equivalent to graduation from high school, supplemented by courses in business, typing and bookkeeping and some experience in clerical and/or accounting work
• Associate's Degree or higher preferred